The Provider Status Entry Page can be used to store additional information about the provider. There are reports in CARE that allow you to pull provider information based on status entries, which makes this a great option for entering data that can’t be entered elsewhere in CARE and is needed for reporting.

For example, you could add a "CCIP Provider" status to allow you to track the providers enrolled in your CCIP program. Or, you could add a "Denied Trustline" status to allow you to track exempt providers that were denied Trustline clearance. Then, you could use the Status Report or Provider Report to generate a list of providers with either of these statuses.

CARE Administrators can designate certain status entry selections as “red flag entries.” When retrieving a provider record for a provider with a current red flag status, the system will immediately take you to the Provider Status Entry page where the red flagged status will be highlighted. Also, a small red flag will be displayed to the right of the provider's name in the header section of the Provider Form. For more information: Red Flag Status- Family, Child, and Provider Records. Examples of common red flag statuses include: "Denied Trustline," "Provider on Probation", etc.

How to add a new provider status entry:

Click the Add button on the [Add Status Entry] line.
Select the applicable status from the list.
Enter the start date (optional).
Enter the stop date (optional).
Enter a memo note (optional).
Click the Save button to save the line.
To continue entering the provider's information, go to the Provider Form Menu, select each of the pages, and enter the applicable information. A list of the pages can be found here.

Next: Provider Form: GAIN Page

Additional Information:

The red flag status notification (takes you to the Provider Status Entry page when retrieving the provider record, the status is highlighted, and a small red flag is displayed in the header section of the Provider Form) will only be activated when the red flag status is current. This is determined based on whether or not the status is active as of the current date.
If you want to set a status entry to always be active, leave the status stop date blank.

Applicable Setup and System Options

There is a “Notify users of red flag provider status entries” system option (on the Validation Page of System Options). When this option is enabled, when selecting a provider for a schedule record on the Schedule Form: General Page, users will be notified of any red flag status entries for the provider that are in effect during the schedule date range. If the Schedule Stop Date is left blank, users will be notified of any red flag statuses in effect after the Schedule Start Date. This will be a notification only. Users will not be prevented from selecting the provider and/or saving the schedule. This feature is to notify the user that there may be more research needed for schedules with this provider.
Note: Some agencies use this feature to notify the user that a provider is on probation when the provider is selected for the schedule (so the user can notify the family as required by CDE Management Bulletin 05-01).
There is a "When assigning inactive provider _______" system option (on the Validation Page of System Options). When this option is enabled, CARE Administrators can select between "No Validation", "Notify User", or "Prevent Provider Assignment". Based on the selection made by the CARE Administrator, the user may receive notification or be prevented from saving the schedule if the provider selected on the schedule is inactive. A provider is considered inactive if any of the following are true:
- There is an "Inactive" Provider Status (entered on this page) dated earlier than the Schedule Stop Date (entered on the Schedule Form: General Page).
- There is a provider Service Stop Date (entered on the Provider Form: General Page) earlier the Schedule Stop Date (entered on the Schedule Form: General Page).
- There is a Denied Date (entered on the Provider Form: General Page) earlier than the Schedule Stop Date (entered on the Schedule Form: General Page).
- The Hold Payments box is checked on the Provider Form: Characteristics Page.
The values for the Status field and the determination of which statuses are red flagged is defined by CARE Administrators in the Provider Status Setup Form.

Page:

Child Form: Status Entry Page
Page:

Child Status Setup Form
Page:

Family Form: Status Entry Page
Page:

Provider Form: Status Entry Page
Page:

Provider Status Setup Form
Page:

Red Flag Status- Family, Child, and Provider Records
Page:

Status Notes Report

How to add a new provider status entry:

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