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Child Form: Absences Page

NoHo CARE Online User Guide

Child Form: Absences Page

Owned by NoHo Software (Unlicensed)
Last updated: Dec 07, 2018

The Absences Page displays the child’s absence history along with a total absence count for the fiscal year.
Note: For an accurate fiscal year absence count, CARE Administrators will need to update the Fiscal Year dates entered on the System Options- Calculation Page each year.

The absence counts at the top of the page are displayed as follows:

  • Excused: The number of excused absences (including Best Interest Days) for the current fiscal year.

  • Best Interest: The total number of Best Interest Day absences for the current fiscal year.

  • Unexcused: The number of unexcused absences for the current fiscal year.

  • Unexcused Paid: The number of Unexcused Paid absences for the current fiscal year. CARE Administrators can use Custom Properties to hide the Unexcused Paid count if your agency does not need to see this information.


How to add a new absence:

It is most efficient to enter absences as a part of Attendance Entry (for Center Based Programs) or Provider Payment Entry (for Provider Payment Programs). However, you can enter absences here as well. 

  1. Click the Add button on the [Add Child Absence] line.

  2. Enter the start date.

  3. Enter the stop date.
    For a single day absence, enter the same date for the start date and stop date.

  4. Select the absence type from the list.

  5. Click the Save button to save the line.

Note: When an absence entry is saved, the absence date range will be checked against the child’s schedule(s) to determine the actual number of absence days. If an absence date range of five days is entered but the child was only scheduled for care on three of those days, only three absences will be recorded in the system.


How to delete an existing absence entry:

  1. Click the Delete button on the appropriate line.

  2. Click Yes to confirm the deletion.



Additional Information:

  • Troubleshooting Tip: If the absence counts are incorrect, ask your CARE Administrator to verify that the correct fiscal year is entered on the Calculation Tab of System Options.


Applicable Setup and System Options

For All Programs:

  • The current fiscal year is defined on the Calculation Page of System Options.

  • There is a "Maximum Best Interest Days per Fiscal Year" system option (on the Validation Page of System Options). This can be used to set a maximum number of Best Interest Days for the fiscal year. When absences are entered that reach or exceed the defined limit, the user will receive a warning. Note: The user will not be prevented from entering the additional absences.

  • There is a “Prevent selection of Best Interest days once the maximum days per Fiscal Year is reached” system option (on the Validation Page of System Options). When enabled, users will be prevented from submitting additional Best Interest Day absences exceeding the maximum entered by Administrators for the "Maximum Best Interest Days per Fiscal Year" system option.

  • There are system options (on the Calculation Page of System Options) that can be used to specify whether or not excused and unexcused absences will be excluded from the calculations of provider payments, projections, family fees, and attendance sheets.

  • The Unexcused Paid absence count at the top of the page can be hidden using Custom Properties.

  • The values for the Absence Type field and the determination of whether or not each absence type is excused or unexcused is defined by CARE Administrators in the Absence Type Setup Form.


For Center Based Programs (CSPP, CCTR, Full Fee, etc.):

  • For Center Based Programs with Full Fee families: There is a "Full-fee/private families, charge absences/holidays/prov. non-operation days" system option (on the Calculation Page of System Options). When this option is enabled, the family fee calculation for full fee families will be unaffected by absences, holidays, and provider days of non-operation. This allows agencies to apply different billing rules for full-fee families and subsidized families.


For Provider Payment Programs (APP, CalWORKs, etc):

  • There is a "Maximum Unexcused Paid Days per Fiscal Year" system option (on the Validation Page of System Options). This can be used to set a maximum number of Unexcused Paid Days for the fiscal year. When absences are entered that reach or exceed the defined limit, the user will receive a warning. Note: The user will not be prevented from entering the additional absences.






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Copyright ©1995. David Grant, Inc. All rights reserved. All NoHo software and related products, including the NoHo Care Online User Guide, are the sole property of David Grant, Inc. (”DGI”), and may not be used by, distributed to, or shared with any person(s) or entity(s) that are not currently licensed users.