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Provider Form: Demographics Page

NoHo CARE Online User Guide

Provider Form: Demographics Page

Owned by NoHo Software (Unlicensed)

The Demographics Page stores information about the provider, including the provider name, payee name, provider type, contact information, and more.


How to enter information on the Demographics Page:

  1. Enter the applicable information on the page.

  2. When done, click the Save button.

  3. To continue entering the provider's information, go to the Provider Form Menu, select each of the pages and enter the applicable information. A list of the pages can be found here.


Tips for using the Demographics Page:

  • The Main Address fields should be used for the provider's physical address and the Mailing Address fields are for indicating where their mail should be delivered. If these are the same, you can use the Copy Main Address button. 

  • It is important to select a county for all provider records because this is part of the data required for the CDD-801A Report. Using Custom Properties, CARE Administrators often set a default value for this field, make it a required field, and/or lock the field.

  • The Category field is only used if your agency is using the provider garnishments functionality in CARE. The selections available for this field are: “Child Care Provider” (select this option for child care providers) and “Vendor” (select this option for garnishing agencies/check payees). When “Vendor” is selected, schedules cannot be assigned to the provider. For new records, this field will default to “Child Care Provider.”  For more information about provider garnishments, click here. Note: For agencies that do not use the garnishment functionality in CARE, this field can be hidden using Custom Properties.


Next: Provider Form: General Page


Additional Information

  • Fields highlighted in yellow are required fields. CARE Administrators can configure which fields will be required in Custom Properties. CARE Administrators can also set additional properties for fields (default values, show/hide fields, etc).

  • You may not need to enter data in every field. Your agency may decide that some fields are not necessary. CARE Administrators can hide fields using Custom Properties.

Applicable Setup and System Options

  • The Provider Name, Provider Type, County, Accreditation Status and QRIS Participation Fields are all required for the CDD-801A Report. To minimize errors on the 801A, many CARE Administrators will set these fields to be required in Custom Properties.

  • Using Custom Properties, many CARE Administrators will set a default value for the County field and make the field required. Setting the default value makes data entry easier for the users (assuming that the majority of the providers you serve are in the same county). Making the field required helps to ensure a county is selected for every provider record (reducing your errors on the CDD-801A Report).

  • In Custom Properties, CARE Administrators can set the Input Mask property to "00000\-0000;;___" for the main and mailing address zip code fields to ensure that users enter a nine digit zip code.

  • There is an "Allow duplicate provider email addresses" system option (on the Validation Page of System Options). When this option is enabled, the system will allow users to enter providers with duplicate email addresses. When this option is disabled, users will not be allowed to save a record with a duplicate email address.

  • For Provider Payment Programs Only- There is a "Default Address on Check" system option (on the Validation Page of System Options). The selection made here determines whether the Main or Mailing address will be printed on the check. This option only applies to checks printed from the Provider Payment History Page in CARE. It does not apply to voucher exports used to print checks from an external accounting system.

  • For Provider Payment Programs Only- There is a "Default Name on Check" system option (on the Validation Page of System Options). The selection made here determines whether the Payee or Provider Name  will be printed on the check. This option only applies to checks printed from the Provider Payment History Page in CARE. It does not apply to voucher exports used to print checks from an external accounting system.

  • For Provider Payment Programs Only- There is a "Default Name on Vouchers" system option (on the Validation Page of System Options). The selection made here determines whether the Payee or Provider Name will be displayed in the Payee field on the Pre-Voucher Report and Voucher Report. Note: when “Payee” is selected, if the Payee field is blank for the provider record, the name entered in the Provider Name field will be displayed.

  • The values for the Provider Type field are defined by CARE Administrators in the Provider Type Setup Form.

  • The values for the Specialist field are defined by CARE Administrators in the Specialist Setup Form.



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Copyright ©1995. David Grant, Inc. All rights reserved. All NoHo software and related products, including the NoHo Care Online User Guide, are the sole property of David Grant, Inc. (”DGI”), and may not be used by, distributed to, or shared with any person(s) or entity(s) that are not currently licensed users.