CD-9400 Report

The CD-9400 Report is used to generate the CDE Enrollment & Attendance Register for Child Care & Development Programs. The CD-9400 Report is formatted according to State specifications. The report, as designed by CDE is formatted for printing on 11 x 17 inch paper. This report is generally used as a detailed breakdown for the numbers reported on the 9500 Report, however there are other reports that can be used for this purpose as well.

This report will only be used by agencies with Center Based Programs (CSPP, CCTR, Full Fee, etc.). When this functionality is not needed, CARE Administrators can hide the page by setting View rights to "No" for all users.

To View the CD-9400 Report:

From the Reports Menu, select the CD-9400 Report. The report criteria form will be displayed.
Select a division or select "All" to include all.
Select the month and year for the report.
Select an option for the Agency Owned Center filter. Under normal circumstances, "Yes" should be selected.
Select a program group or select "All" to include all.
Note: If you have multiple programs included in your 9400, you can create a "9400 Report Group" including all the programs that should be reported on the 9400. For more information on setting up program groups, click here.
Select a program or select "All" to include all.
Enter a Provider ID or click the Search button to use the Provider Search Form. Or, leave blank to include all providers.
Select a classroom or select "All" to include all.
Select a data source. Choices include "Attendance" or "Schedule."
If necessary, click the Header button to enter report header information (Agency Name and Site Name). This information will be saved and only needs to be updated when there are changes.
Click the Display Report button to view the report. You will have the option to print or save a copy to your computer.

Tip

Many agencies using NoHo CARE choose to update actual attendance times (in Attendance Entry) for variable schedule children only. For non-variable schedule children, agencies will enter absences only and keep the schedule time in and time out as is (based on enrollment) when submitting attendance. Then, they will choose the “Attendance” data source when running the 9400 report. For variable schedule children, it will use the actual times you entered in Attendance Entry. For non-variable schedule children, it will also use the times you entered in Attendance Entry (which are equivalent to the enrolled times- since you didn’t adjust for early departures and late arrivals).
If you want to limit the CD 9400 Report to a specific program, be sure to use the Program filter.

Group Designation Codes

These codes are displayed in the Group Designation column on the CD-9400 Report. The codes correspond to the grouping on the CDNFS-9500 Report.

Certified (Subsidized) Children			Non-Certified (Full Fee) Children
EDP #	Group Designation	Care Time	EDP #	Group Designation	Care Time
101	Infants (up to 18 months)	FT+	201	Infants (up to 18 months)	FT+
101A	FCCH Infants (up to 18 months)	FT+	201A	FCCH Infants (up to 18 months)	FT+
101B	Toddlers (18 up to 36 months)	FT+	201B	Toddlers (18 up to 36 months)	FT+
103	Infants (up to 18 months)	FT	203	Infants (up to 18 months)	FT
103A	FCCH Infants (up to 18 months)	FT	203A	FCCH Infants (up to 18 months)	FT
103B	Toddlers (18 up to 36 months)	FT	203B	Toddlers (18 up to 36 months)	FT
105	Infants (up to 18 months)	3/4	205	Infants (up to 18 months)	3/4
105A	FCCH Infants (up to 18 months)	3/4	205A	FCCH Infants (up to 18 months)	3/4
105B	Toddlers (18 up to 36 months)	3/4	205B	Toddlers (18 up to 36 months)	3/4
107	Infants (up to 18 months)	1/2	207	Infants (up to 18 months)	1/2
107A	FCCH Infants (up to 18 months)	1/2	207A	FCCH Infants (up to 18 months)	1/2
107B	Toddlers (18 up to 36 months)	1/2	207B	Toddlers (18 up to 36 months)	1/2
111	Three Years and Older	FT+	211	Three Years and Older	FT+
113	Three Years and Older	FT	213	Three Years and Older	FT
115	Three Years and Older	3/4	215	Three Years and Older	3/4
117	Three Years and Older	1/2	217	Three Years and Older	1/2
121	Exceptional Needs	FT+	221	Exceptional Needs	FT+
123	Exceptional Needs	FT	223	Exceptional Needs	FT
125	Exceptional Needs	3/4	225	Exceptional Needs	3/4
127	Exceptional Needs	1/2	227	Exceptional Needs	1/2
131	Limited and Non-English Proficient	FT+	231	Limited and Non-English Proficient	FT+
133	Limited and Non-English Proficient	FT	233	Limited and Non-English Proficient	FT
135	Limited and Non-English Proficient	3/4	235	Limited and Non-English Proficient	3/4
137	Limited and Non-English Proficient	1/2	237	Limited and Non-English Proficient	1/2
141	At Risk of Abuse or Neglect	FT+	241	At Risk of Abuse or Neglect	FT+
143	At Risk of Abuse or Neglect	FT	243	At Risk of Abuse or Neglect	FT
145	At Risk of Abuse or Neglect	3/4	245	At Risk of Abuse or Neglect	3/4
147	At Risk of Abuse or Neglect	1/2	247	At Risk of Abuse or Neglect	1/2
151	Severely Disabled	FT+	251	Severely Disabled	FT+
153	Severely Disabled	FT	253	Severely Disabled	FT
155	Severely Disabled	3/4	255	Severely Disabled	3/4
157	Severely Disabled	1/2	257	Severely Disabled	1/2

Additional Information:

When a child has multiple special needs selected on the Child Form: Special Need Page, the report will use the special need with the highest adjustment factor.
If a program is selected for the Program filter on the report criteria form, the value entered in the Cost Center field on the Program Setup Form for the program will display in the Contract No. field in the report header. This field will be left blank if no program is selected on the report criteria form.
Days of non-operation (entered on the Provider Form: Non-Operational Days Page) are excluded from the Days of Enrollment and Days of Attendance counts on the report when the Reimbursable box is not checked on the Provider Form: Non-Operational Days Page.
FCCH status is determined by program group and age. In order to be in this category a child will need to be between 0-18 months at start of the reporting period and be in a program that is part of the “FCCH” Program Group and the child musts not have severely handicapped selected as a special need.
The tracking of certified vs. non-certified status is based on a program group code “PRVT” (Private/Full Fee). This program group code represents non-certified (private) status. Schedules assigned a program belonging to this program group will be considered non-certified. All other schedules will be considered certified.
Full fee (non-certified) children will only be included if they are enrolled at a center with at least one subsidized (certified) child. If all children at the center are full fee (no subsidized children), then the full fee children at that center will not be included. For example: There are five centers included in the report and four of them have a mix of subsidized (certified) and full fee (non-certified) children. The fifth center is only full fee children. The report will only count the full fee children in the four centers on the report.
If you don’t have a printer capable of printing on 11x17 paper, you can download a copy of the report and save it to your computer in PDF format.

Notes regarding data population:

The value for the Group Designation field will be the group designation code from the State based on need status, child age and care time.
The value for the Fee field will be left blank. CARE does not display a fee in this column because the fee cannot be displayed in a single field. The issue with subsidized families is that there is not enough room to display both the full time and part time fees. For full fee families, there is not enough room to show the fee and the fee type (monthly, weekly, daily, hourly, etc).
The value for the Amount Received field will be based on payment information entered in the Family Fee History Page for the service month and week.
The value for the Receipt No and Date field will be a concatenated string composed of the Reference No. (entered on the Cash Receipts and Adjustments Entry Page) and the Invoice Date from the Family Fee History Page

KinderSystems CARE Online User Guide

CD-9400 Report

To View the CD-9400 Report:

Group Designation Codes

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