NoHo CARE Online User Guide
Program Setup Form
- NoHo Software (Unlicensed)
- Maria Moreno (Unlicensed)
The Program Setup Form is used to maintain the program (funding source) information used throughout NoHo CARE.
The 4 character code (CSPP, C2AP,etc) for each program is set by CDE.
Important information regarding State Preschool (CSPP) Programs:
If you have both part day and full day CSPP programs, for proper family fee billing, you will need to create a separate program for each. They should both have a code of "CSPP". For the full day CSPP program, you will choose "CDE Subsidy" as the Family Fee Schedule. For the part day CSPP program, to prevent family fee billing, you will choose "Part Day CSPP" as the Family Fee Schedule.
Note: If you do not have "Part Day CSPP" as an option for the Family Fee Schedule, you will need to go to the Family Fee Schedule Setup Form to create a new fee schedule with all zeros entered.
Important information regarding Full Fee/Private Pay Programs in Agency Owned Centers:
Full fee/private pay programs are typically entered when an agency serves children that are not enrolled in subsidized programs and the family is paying the full cost of child care. To designate a program as full fee/private pay, select "Private/Full Fee" for the Family Fee Schedule field in the Program Setup Form.
The following data is stored on the Program Setup Form:
Field | Required? | Information |
Program Code | Yes | The four character alpha-numeric code designated by CDE (CSPP, CCTR, C2AP, etc.). |
Program Name | Yes | The program name. |
Department | No | If applicable, the Department Code used to link information from the NoHo CARE system to agency specific accounting software. |
Cost Center | No | If applicable, the Cost Center Code used to link information from the NoHo CARE system to agency specific accounting software. |
Max Age | No | The maximum age of a child eligible for the designated program. |
Total Encumbrance | No | The total dollar amount received from the state for the program. |
Reimbursement Amount | No | Enter the daily reimbursement amount for center-based programs. The value of the reimbursement is multiplied by the adjustment factor to determine calculated revenue. |
Family Fee Contact | No | The specialist selected will be displayed on the "City of Davis" format family fee statement. |
Family Fee Schedule | Yes | Indicates which family fee schedule is used for the program. For CDE subsidized programs, “CDE Subsidy” should be selected. For full fee programs, “Private/Full Fee” should be selected. For part day CSPP, "Part Day CSPP" should be selected. |
Prov. RMR | No | When checked, the RMR selected in the RMR field on the Provider Form, not the RMR schedule attached to the program, will be used for validating rates for schedules assigned to that program. In most cases, this will not be selected. For more information regarding RMR Validation, click here. |
RMR | Yes | Each funding source requires an entry in this field to specify which RMR table will serve for rate validation. In most cases, “Default” should be selected. For more information regarding RMR Validation, click here. |
Inactive | No | If the inactive status is selected for any program entry, the program will remain in the system for historical reporting. However, inactive entries will not be available for selection on new and existing records. |
| GL Number | No | The value entered will be included in the "CCRC" format voucher export file. This field is not required unless you are using the "CCRC" format voucher export file. |
| Display Code | No | The value entered will be displayed on "CCRC- Monthly Signature", "CCRC- Daily Signature", and "CCRCBridge" format attendance sheets. It will also be displayed on the "CCRC" format Provider Payment Request. |
Below is a list of the Required Program Codes:
Note: You only need to enter the program codes for the programs your agency operates.
| Code | Program |
CSPP | CA Child Care State Preschool |
CCTR | General Child Care and Development |
CFCC | Family Child Care Home Education Network |
CMIG | Migrant Child Care and Development |
CHAN | Severely Handicapped |
C1AP | CalWORKs Stage 1 |
C2AP | CalWORKs Stage 2 |
C3AP | CalWORKs Stage 3 |
| CLRN | CalLearn |
| SFTY | CalWORKs Safety Net |
CAPP | Child Care & Development Fund (CCDF) Alternative Payment |
CMAP | Migrant Alternative Payment |
Notes: a. You only need to enter the program codes for the programs your agency operates. b. If you have both part day and full day CSPP programs, for proper family fee billing, you will need to create a separate program for each. They should both have a code of "CSPP". For the full day CSPP program, you will choose "CDE Subsidy" as the Family Fee Schedule. For the part day CSPP program, to prevent family fee billing, you will choose "Part Day CSPP" as the Family Fee Schedule. | |
Applicable Setup and System Options
- For Provider Payment Programs only: The Max Age field on this page allows CARE Administrators to set the maximum age for enrollment in a particular program. There is a Limit by Max Age check box on the Special Need Setup Form that allows CARE Administrators to specify whether or not children with special needs can be enrolled past the program age limit.
- For Provider Payment Programs only: All provider garnishment transactions (credits and debits) will be posted to the program with a code of "GARN". If there isn't any program entered with "GARN" as the setup code, the system will assign the garnishment transactions to the program selected for the provider payment. If there is more than one program, the program with the lowest ID from the programs included in the provider payment will be used.
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