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Family Form: Status Entry Page

NoHo CARE Online User Guide

Family Form: Status Entry Page

Owned by NoHo Software (Unlicensed)
Aug 21, 2018

The Family Status Entry Page can be used to store additional information about the parents and/or family. There are reports in CARE that allow you to pull family and child information based on status entries, which makes this a great option for entering data that can’t be entered elsewhere in CARE and is needed for reporting.

For example, you could add a "Pregnant Mother" status to allow you to track this information. Then, you could use the Family Report to create mailing labels to contact pregnant mothers about services you have to assist them (such as WIC Program information, workshops, etc).

CARE Administrators can designate certain status entry selections as “red flag entries.” When retrieving a family record for a family with a current red flag status, the system will immediately take you to the Family Status Entry page where the red flagged status will be highlighted. Also, a small red flag will be displayed to the right of the primary parent's name in the header section of the Family Form. For more information: Red Flag Status- Family, Child, and Provider Records


How to add a new family status entry:

  1. Click the Add button on the [Add Status Entry] line.

  2. Select the applicable status from the list.

  3. Enter the start date (optional).

  4. Enter the stop date (optional). 

  5. Enter a memo note (optional).

  6. Click the Save button to save the line.

  7. To continue entering the family's information, go to the Family Form Menu, select each of the pages, and enter the applicable information. A list of the pages can be found here.



Next: Family Form: Case Notes Page


Additional Information:

  • The red flag status notification (takes you to the Family Status Entry page when retrieving the family record, the status is highlighted, and a small red flag is displayed in the header section of the Family Form) will only be activated when the red flag status is current. This is determined based on whether or not the status is active as of the current date.

  • If you want to set a status entry to always be active, leave the status stop date blank.


Applicable Setup and System Options

  • There is a "Create family status entry" system option (on the Term Options Page of System Options). When this option is enabled and a family termination date is entered, upon saving the family record, a new "Terminated" family status entry will be added. The status start date will be set to the date entered for the family termination date.
    Note: For proper functionality, a “Terminated” Status entry with Code “13” must be entered on the Family Status Setup Form.

  • There is a "Close family status entries" system option (on the Term Options Page of System Options). When this option is enabled and a family termination date is entered on the Family Form: Case Info Page, upon saving the family record, the status stop date field on any open family status entries will be updated with the date in the Family Term Date field. 

  • The values for the Status field and the determination of which statuses are red flagged is defined by CARE Administrators in the Family Status Setup Form.






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